Certified copies of paper-based records

Creating certified electronic copies of paper-based documents

Certified copies of paper-based records

It is standard practice at companies with a large document turnover that a significant portion of paper-based records are digitised, and actual work is then done using the digital versions. Albeit physical records are no longer important from an administration perspective, they are still retained as items of evidence, and thus they continuously generate archiving and discarding expenses. In line with effective legislation, enterprises can solve this issue by creating an electronic archive of certified documents, that way cutting back on the resources they must allocate to this task. This CRAFT module provides the tools to achieve this.


  • Prepare certified electronic copies of all incoming records
  • Prepare the electronic copies of archived records and destroy stored records marked for discarding
  • Workflow is compliant with Hungarian law
  • With direct control over the scanners, CRAFT can create the images in a closed system
  • Manual image control functions
  • Images stored using the PDF-A standard
  • Electronic signatures to ensure that images cannot be tampered with
  • Adding timestamps
  • Support for using Dublin Core metadata
  • Standardised solution following international norms


Documents having probative value also at court.

Physical record storage becomes unnecessary.

The uniform management of hard copy records and electronic documents allows enterprises to switch over to a more sophisticated and hybrid document management mechanism.

A standard solution compliant with Hungarian laws.

General features

  • Bespoke solutions
  • Reliable systems tailored to the needs of financial institutions
  • Processes and data content can be designed by the principal
  • Solutions working closely with other systems used by the company