Invoice certification

Supporting the certification and acceptance of incoming invoices

Invoice certification

Acceptance and settlement of incoming invoices are always tied to a contract, and the invoices are usually certified by staff working in different functional areas. Coordinating the certification tasks is generally the responsibility of the finance department. Our system allows invoice certification based on the scanned images, without moving the physical paper invoices. This makes the invoice certification process much faster for companies with more than one site, and also puts an end to invoices getting lost or misplaced. In addition to this, budget owners who approved procurement can not only certify the performance of work for which the invoice was issued, but also authorise the acceptance of invoices.


  • Scan invoices, load invoices received in an electronic form
  • Enter basic data, or process them using OCR technology if they come in a large quantity
  • Designate invoice certification staff, involve specialists to help them
  • Designate budget owners
  • Certification of large amount invoices verified by key users
  • Support multi-round certification processes
  • Carry out independent certification processes simultaneously
  • Substitute absent administrators based on a substitution plan
  • Attach all documents created during certification to the certification process
  • Attach invoices to procurement processes
  • Manage invoice acceptance or rejection
  • Export or transfer data content to the financial system


Physical invoices do not move. Only their image goes through the certification process, which prevents losing or misplacing invoices.

Invoices can be certified concurrently by more than one staff member, i.e. employees doing certification tasks do not need to wait for each other. This accelerates the certification process.

The documents created during certification can be attached to the process, which makes the certification process easy to overview at a later time.

The workflow can be tailored to the company’s needs and allows adding special steps.

The management of substitutions ensures that certification processes are completed fast also in periods when several staff members go on holiday.

General features

  • Bespoke solutions
  • Reliable systems tailored to the needs of financial institutions
  • Processes and data content can be designed by the principal
  • Solutions working closely with other systems used by the company