Retaining certified status of electronic documents

Retaining the certified status of electronic documents by using electronic signatures

Retaining certified status of electronic documents

Documents created only in an electronic form and signed electronically and certified copies of paper-based records can be stored the same way, in a dedicated archiving system, separated from all other documents used in daily work. The electronic archive of certified documents has to ensure appropriate protection for the data files representing the documents, it has to monitor the validity of the timestamps of timestamped electronic documents and to automatically overstamp them until the end of the retention period set forth by law.


  • Store electronically signed documents received from other organisations and automatically maintain the signatures added to them
  • Sign the documents released by the company electronically and store them for long periods
  • Store the scanned and certified version of paper-based documents
  • When documents are sent for storage, the system automatically supplements their signatures with all information necessary for long-term storage
  • Ensure continuous timestamp validity
  • Provide e-discarding
  • Standardised solution following international norms
  • Images are stored using the PDF-A standard to ensure long-term readability
  • Support for using Dublin Core metadata
  • Audited electronic signature tool


Documents having probative value also at court.

Physical record storage becomes unnecessary.

General features

  • Bespoke solutions
  • Reliable systems tailored to the needs of financial institutions
  • Processes and data content can be designed by the principal
  • Solutions working closely with other systems used by the company